Submission and Pre-Loading of Presentations:
All oral presentations will be pre-loaded on session computers and posted on the post-meeting website. Note: Presentations will NOT be posted until after the meeting. All presentations must be submitted in advance of your session in order to be pre-loaded onto the computer in your session room. We strongly encourage presenters to submit their presentations on-line in PowerPoint or PDF formats to the Secretariat between Friday, May 1 and Wednesday, May 27, 2009. In order to submit your presentation in PPT or PDF format to the Meeting Secretariat, please go to http://www.goimage.com/hivupload09/. You will need to enter the passcode you received via email on Friday, May 1, 2009 and create a username and password in order to upload a copy of your poster. If you have misplaced this passcode, please contact the Secretariat at hivimplementers@courtesyassoc.com.  When uploading your presentation, you will be required to enter your session number, your abstract control number and your last name. Please contact the Secretariat directly with any questions.  Note: presentations will NOT be posted until after the meeting.

Presentation Guidelines:
In order to maximize the success of the presentations at this year’s meeting, we are offering this guide as a reference to ensure the readability and effective organization of your presentation or poster. The following information gives tips and guidelines for creating presentations using Microsoft PowerPoint.

Oral Presentations:
We highly recommend you limit your slides to one per minute during the time you have the present. Time limits will be strictly enforced to allow adequate time for Q & A, and discussions.

Room Set-up/Audio Visual:
You will be asked to submit your presentation in advance of the meeting, or at the latest, during check-in (see details below). On the day of your session, speaker-ready rooms will be available at the Hotel Safari and the Safari Court Hotel and Conference Center for you to review your pre-loaded presentation and to make any last minute edits. These rooms will be supplied with a laptop, and there will also be a technician onsite to assist you with any questions. Once onsite, please visit the registration area at the Safari Court Hotel and Conference Center to inquire about the location of the speaker ready rooms.

Most sessions will be set classroom style and the rooms will be set for 90 – 300 people with head tables for the presenters.  The following audio visual items are standard in each session: LCD projector, screen, laptop, and microphones. 

Room assignments for your session(s) will be provided to you in future correspondence.

Presentation Recommendations:
Since the focus of the Meeting is sharing lessons learned about program implementation, we are encouraging presenters to report on key programmatic steps, tools, successes, and challenges in contributing to or participating in national HIV prevention, treatment, care, and support programs, including any results from well-documented programs and recent evaluations and studies.  In addition, we strongly encourage you to present your implementation insights on:

• What surprised you during implementation?
• What would you NOT do again?
• What are critical steps/tools/processes you would DEFINITELY do again?

Below are tips to apply when creating your PowerPoint slides. These guidelines will result in easy-to-read, attractive, and valuable presentations.

General Tips:

• Keep it short and simple. PowerPoint slides should serve as an overview of your presentation content, so keep the text down to bullet points that support what you are saying.
• Create an outline of what you want to say before beginning.
• Dark background with light text shows up well in these large venues.
• Create a title slide that contains the title of your presentation and your name, title, and affiliation, and co-authors.
• Type should be sized in 30 to 36 point for headings and at least 24 point for body copy.   Use Arial font.
• Use five or fewer words for each title.
• Use 20 or fewer words per slide.
• Double space between bullet points.
• Do not use all capital letters.
• Be aware of copyright laws.
• Use one main idea per visual.
• If using charts or graphs, label them clearly.
• Charts, graphs, and diagrams should be as simple as possible for easy viewing and comprehension.
• Make sure visuals are in the proper sequence. If you need to refer to the same slide at different points in the presentation, make a duplicate slide.
• Practice your narration and anticipate questions that may arise.
• Please note that English is the primary language of the conference.
• Only PCs will be used for presentations onsite. If you create your presentation on a Mac, please ensure that all components of the presentation are compatible with a PC and you have tested it prior to submitting it.
• All meeting PCs will run on Windows 2000 or Windows XP.